SYEP 2026 Admin Dashboard

Classrooms

All assignments

Inbound signups from partner-with-nycid.html (🆕 Inquiry) and the full partner-onboarding.html form (📋 Full Profile) both land here, newest first. Once a site is approved in YEPS its Worksite ID is in hand — complete the few fields the form didn't capture and add the site to the roster in one click. Use ‹ › to step through submissions — no scrolling.

Counts of common pre-launch risks. Click any tile to see the underlying records.

These worksites have statusRaw=Approved-Inactive in YEPS but you may have re-confirmed with the partner that they're back in. Select sites to mark as Committed.
The Visible toggle on each row still works independently — reactivating doesn't change visibility. You can hide a reactivated site or unhide a rejected one separately.
The reactivation flag is preserved across re-uploads of the master roster (so if YEPS still shows them as Approved-Inactive next week, your override sticks).

Open any worksite's employer-facing dashboard in a new tab, exactly as that partner would see it. Pre-built quick-samples below let you jump to one representative example of each readiness state.

Open participants.html with any youth's OL pre-loaded. Start with the built-in demo accounts (no real Firestore data touched) to test happy paths, then move to real participants.

Built-in demo accounts:

Real participants (from participants_roster):

3 signed forms make a youth audit-ready: Worksite Referral (signed before Day 1), Week 3 Evaluation, Week 6 Evaluation. Each form needs all 3 signatures (Participant, Worksite, NYCID Monitor).

Submissions from employers via "Report an Issue" on the Worksite Roster app. Click any row for details and to update status.

Officially-placed youth filtered by first-day acknowledgement status. "Worksite Says" cross-references the issue reports from this worksite about this youth — a 🚫 means the worksite reported them as a no-show.

Every signed document filed for the City audit lives here. Each row is one youth's audit folder (Worksite Referral + Week 3 + Week 6 Evaluation). Bulk download generates one master ZIP — one folder per youth — for the September audit binder. Week 3 + Week 6 are generated as templates today; once Phase 2 wires eval signing, they'll include the filled ratings + signatures.

Scanned or photographed paper records that live outside the app — pay card sign-in sheets, paper timesheets, attendance sheets, permission slips — filed under SYEP or AGVEP so they're in the binder with everything else. Photos (any format, incl. iPhone HEIC) and PDFs. Files are stored originals-untouched; HEIC photos can't preview in the browser but open/download fine.

Paper documents that belong to one youth — scanned working papers, consent forms, paper evaluations or referrals, IDs. File them by OL and they ride inside that youth's audit folder download automatically (the single ⬇ Audit folder AND the master ZIP), under Offline_Documents/. Photos (any format, incl. iPhone HEIC) and PDFs. Program-wide paper records (pay-card sign-in sheets, site timesheets) belong in the 🗄 repository above instead.

Weekly SYEP/WLG Worksite Assessment Reports submitted by the field monitors. The monitor and supervisor sign on site; the assessment then waits here for your Director signature — exactly what the monitor app's "the director signs this on the admin dashboard" note promises. Sign one batch below; each signed assessment renders your signature on the official DYCD form when the monitor app exports its PDF.

Every Staten Island CSI-campus youth (SI_CSI + SI_LPP) who read and digitally signed the parent-permission form on the participant app appears here. Each row produces a filled copy of the actual consent document Liberty provided — both pages (the CSI Liberty Partnerships Parent Permission Form and the NYC DOE A-820 records-release page) — with the captured values stamped onto the real blanks and a "digitally signed on the NYCID SYEP 2026 application" seal under the signature on each page. Fields the app never captured (date of birth, NYC student ID, district, borough) stay blank, as on the source form. Download one, or build a single ZIP of every signed consent to hand to the CSI Liberty Partnerships Program partner.

This is the 2026 OY Participants audit sheet — same rows, same columns, same tick boxes — with each youth's personal upload link at the end. Ticks save instantly and the whole team shares them (who + when on hover) — work it here instead of the workbook; ⬇️ Sheet CSV exports the current state in the exact workbook column order whenever you want it back in Excel. 🔄 Check live app data is the overlay for later: it reads signed_documents + the youth's uploads and puts a beside a box the app says is done but isn't ticked, and a beside a tick the app can't confirm — it never ticks anything for you.

The 2026 YY Participants audit sheet — same rows and columns as the workbook, live tick boxes the whole team shares (who + when on hover), notes included. ⬇️ Sheet CSV exports the current state in the workbook column order whenever you want it back in Excel.

Same rows and columns as the City's 2026 Worksites sheet. Ticks are shared by the whole team (who + when on hover). Green ● = the app has the proof (hover the box to read it) — the sheet never ticks itself; use ✔ Tick what the app confirms to accept the dots in one go. YEPS notes has no app source and stays a hand tick. ⬇️ Sheet CSV exports in the City's column order.

📎 Offline scans: each row's +A (assurance) / +L (monitoring log) drops the paper assurance or monitoring log (PDF or photo) into the 🗄 repository under Worksite Documents, tagged to the site — it lights the matching boxes here and rides into the site's 📂 Worksite Folder ZIP.

This is the AGVEP Summer 2026 participant audit — DYCD's 10 sampled youth, the same document set as the OY sheet, every box starting ✗ — with each youth's personal upload link at the end. Ticks save instantly and the whole team shares them (who + when on hover) — work it here instead of the workbook; ⬇️ Sheet CSV exports the current state in the exact workbook column order whenever you want it back in Excel. 🔄 Check live app data is the overlay for later: it reads signed_documents + the youth's uploads and puts a beside a box the app says is done but isn't ticked, and a beside a tick the app can't confirm — it never ticks anything for you.

Same rows and columns as the City's 2026 Worksites sheet. Ticks are shared by the whole team (who + when on hover). Green ● = the app has the proof (hover the box to read it) — the sheet never ticks itself; use ✔ Tick what the app confirms to accept the dots in one go. YEPS notes has no app source and stays a hand tick. ⬇️ Sheet CSV exports in the City's column order.

📎 Offline scans: each row's +A (assurance) / +L (monitoring log) drops the paper assurance or monitoring log (PDF or photo) into the 🗄 repository under Worksite Documents, tagged to the site — it lights the matching boxes here and rides into the site's 📂 Worksite Folder ZIP.

The app is the source of truth: every youth designated SI_CSI / SI_LPP (yy_site_designations) whose csi_campus_consents record does not exist = never signed. Online-only youth are excluded — the form never applied to them. Choice is what they picked in July. On Doc cross-checks MJ's 09-29 name list; Doc names that match nobody unsigned are listed under the message with an OL box. Each youth's link opens their dashboard straight to the permission form (participants.html?ol=…&ln=…&csi=1) — parent and youth sign together, no upload. Not loaded yet.

Every OY youth placed at a childcare worksite (worksite profile has childcareSite set) needs the DOH pair on file: the Reference Letter (signed Shantell Walker, dated from the placement record — never today) and the Child Care Experience Questionnaire. 📤 Send emails + texts the checked youth their personal link (from Shantell); the youth completes the questionnaire on their dashboard. When a row reads Submitted, 📄 File pair generates both PDFs (provider block: Excellent ×4, referred to their worksite) and files them into that youth's folder only (participant_audit/{OL}/), and ticks the youth's CC box on the 🗂️ OY Audit Closeout sheet. Nothing is ever overwritten; unchecked rows are never touched. Source switches between the live placement pull and the OY audit sheet (every audit youth whose Childcare column isn't N/A) so the audit set is worked in bulk, never one search at a time.

For every OY flagged as needing Working Papers or Selective Service, this view shows whether they've interacted with the reupload prompt on their participant dashboard. Click any row to open the youth's attachment (if any). CSV export is audit-binder ready.

All exports include current data from Firestore.