Add people
Like Basecamp: name, work email, what they do, who they report to — then send them the welcome note. They sign in with their @nycid.org Google account; there is no password to set. New people land in the staff roster on nycid-solutions and show up on the index, The Wire and call-outs right away.
👋 What you're looking at
NYCID currently runs program tracking on spreadsheets — counselor logs, separate tabs, manual rollups. This is what it could look like instead. One platform where staff capture data once (intake, attendance, interactions, budgets), and that single source flows into role-specific dashboards: counselors see their caseload, directors see their team, senior directors see their portfolio, the executive team sees the whole org.
Every screen below uses real Concord HS data (from our existing tracker, anonymized where appropriate). The numbers are real. The students named are real. Only the platform is mocked — but it's the same Firebase + Netlify stack that NYCID already has access to, at no software cost.
Suggested order: browse the dashboard examples below to see what's possible, then explore the working tools you can use today. Total demo time: about 12 minutes. Program directors: there are two forms in the Working Tools section for you to fill out after.
Mobile-first
Counselors log interactions on their phone in 30 seconds, between meetings.
Real security
Per-user login, confidential notes only visible to assigned counselor and supervisor.
Live dashboards
No more rebuilding formulas. Numbers update the moment a counselor logs an entry.
$0 software cost
Built on Firebase + Netlify free tiers. Likely under $25/month even at full org scale.
🧪 Demos — pick a section to explore
Each section opens its own page with the relevant dashboards and tools. Suggested order: Casework → Tracking → Funding & Compliance → Event Tools → Director Forms. Browse top to bottom for the full picture, or jump to whatever's most relevant to your role.
🎯 How it all fits together
What you've just seen isn't five separate dashboards — it's one data platform with five views and a growing set of input tools. Staff log data once in the tool that fits the moment (taking attendance, logging an interaction, filling out an intake, requesting a budget), and that single entry flows into a central database. From there, every role gets the dashboard that matches their job.
Per-row security rules · confidential data locked to assigned staff
Why the views matter
A counselor logs an interaction once on her phone — and that single entry updates her dashboard, her director's team view, the PS outcomes funnel, the senior director's portfolio rollup, and the executive team's org-wide trend. No spreadsheet maintenance. No formula rebuilding. No re-keying.
Because each role's view is purpose-built — counselor's is action-oriented (who needs me today?), director's is operational (how's my team?), executive's is strategic (are we delivering on mission?) — every level of NYCID gets exactly the information they need to do their job, and nothing they don't.
What we'd need to make this real
- A green light from leadership
- ~15 minutes to spin up the Firebase project
- A pilot site (Concord HS is the natural choice — data model already mapped)
- Build sequence: counselor login → log entry app → attendance + intake → director dashboard wired to live data → expand
Pilot to first working version: a few weeks. Migration of all NYCID programs: a quarter. Cost during pilot: $0. Cost at full org scale: under $25/month.